Extreme Agenda features walk thru… (#1)

I thought it would be a good idea to start doing little tricks and tips features in the blog to show people just some of the many features in Extreme Agenda. I know by watching some new users and some of the technical support that we get, that people don’t quite wrap their head around what all the app offers. So here are a few key features(some are also shown off in our product YouTube videos) and ways I personally use the App.

Wildcard Templates

One feature that will really speed up your adding new events is to effectively use the template system in the App. To create a template you simply go into adding an event. Then fill out all the fields that you know you will want to use in every future event that looks like this, then simply hit the “Save to Template” button on the bottom of the list. Now this template will appear in the template list (button next to done) whenever you go to create a new event. Go in, select the template you want, and ‘boom’ all the fields that can be saved are then filled in including time(not date).

To make this more powerful you can use the wildcard ‘**’ in the subject. What this means is when creating the subject for your template use ** and it will get filled in with whatever is already in the subject. For example, if you have a template with the subject ‘Meeting with **’ and you create an event by using the contact to event button (clock with plus in the individual contact toolbar), it will initially come in with the contacts name, like “Bob Jones”. Now select the template ‘Meeting with **’ template and your event will now have a subject of “Meeting with Bob Jones”.

These wildcards are pre-loaded and work in the text select screen attached to subject(blue arrow) as well. So if you dont want to have a full template but want to use the phrase ‘Bring ** to Dentist’ you can enter it in here to make re-entry just a matter of picking it…

Move/Copy/Paste

Another very powerful feature is being able to cut and paste events in our App. To do this you just have to remember that like in the desktop OS, once you select an item to Move or Copy, it is remembered in memory(clipboard) until you decide to paste it.

To move or copy in the app you must look for the 2 buttons. They appear in Tap-n-Hold toolbars on events such as in the tabbed calendar at the bottom if you hold down on a specific event a blue toolbar will appear. The first button with arrows pointing in 4 different directions is ‘move’, the second button with a clock and dotted clock behind it is ‘copy’. These can also be found in the toolbar when looking at a full event or in timeline day if you bring up the event toolbar by hitting the toolbar button(gray button with 3 squares).

Just hit ‘copy’ or ‘move’ on the event you are looking to move. Now with the system remembering this, just move to the spot you want to ‘paste’ it. So if you want to move it to another day, you can tap-n-hold on a day in the calendar or week and a day toolbar will appear with the first button being ‘paste'(arrow pointing at a clock). Hit this button and the event will be moved or copy to this day at its original time. You can also use it to move an event in the same day to a different time, so in the timeline day view if you tap-n-hold at a specific time, like the 4:00 row, a similar toolbar will appear to place the event here.

Timeline Day Inline Editing

You will notice in the Timeline Day view that you can quickly add an event by holding down a time row for the tap-n-hold toolbar and then hitting ‘+’. Using this view, instead of going into a full event edit screen you are just dropped inline to enter the subject of the event. It will use the default length, alarm, and calendar(in system settings) to create this event. This view also allows you click on the time and a toolbar will appear that you can then set the time at 15 minute intervals or ‘all day’ without going into the full edit. So if your appointment is at 4:15 just enter it inline at 4:00 and then click the time and choose :15. We hope this allows you to quickly enter an event, and you have the event toolbar button if you need to view it or do more advanced editing.

Emailing Events and the advanced toolbar

When viewing a full event item, the toolbar contains a tool (wrench) button that contains other great choices you may want to do quickly with this event including converting it to a task, email or text the event, or post it to your Facebook timeline.

The email event is designed to add what is called an .ics file as an attachment to the email when sending. So not only will the body of the email show you important information on the event, but on a lot of systems(including other iOS devices) the receiver can then use this file to automatically schedule it into their calendar.

Categories in Contacts

The App uses categories to make everything much more powerful including filtering, colors, and icons. But the contacts categories actually go a bit further as they are implemented with the actual Apple ‘groups’ system for contacts. So if your contacts can use these, it will actually add categories as groups, so they can be sorted by this in other applications that use ‘Groups’. There are actually popular full apps to implement this feature alone out there.

To add categories in the App, simply use the toolbar button with 3 stacked cubes on it. We use the default contact editing screen, so have to do this externally in its own screen.

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Hope this helps you discover just some of the power that is already built into Extreme Agenda. And as always if you think of ways to improve the app, we always appreciate an email or join the Facebook group and tell us there.

Thanks and Enjoy…